From f16842a84ae878e8af09522deb65789bc8bae170 Mon Sep 17 00:00:00 2001 From: Alice Ferrazzi Date: Sun, 26 Aug 2018 08:43:49 +0900 Subject: meeting log for 20180721 --- 2018/20180825.log.txt | 379 ++++++++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 379 insertions(+) create mode 100644 2018/20180825.log.txt diff --git a/2018/20180825.log.txt b/2018/20180825.log.txt new file mode 100644 index 0000000..8094f87 --- /dev/null +++ b/2018/20180825.log.txt @@ -0,0 +1,379 @@ +[06:59:06] Meeting started! use .action, .agreed, .info, .chairs, .subject and .comments to control the meeting. to end the meeting, type .endmeeting +[06:59:08] Users without speaking permission can use .comment #gentoo-trustees followed by their comment in a PM with me to vocalize themselves. +[06:59:39] .chairs alicef dabbott kensington klondike prometheanfire antarus robbat2 b-man +[06:59:39] Meeting chairs are: alicef, dabbott, kensington, klondike, prometheanfire, antarus, robbat2, b-man, +[06:59:45] o/ +[06:59:51] .subject rollcall +[06:59:51] Current subject: rollcall +[06:59:53] o/ +[06:59:58] here +[06:59:59] o/ +[07:00:05] present +[07:00:06] present +[07:00:32] *** Mode #gentoo-trustees +v b-man by dabbott +[07:02:22] kensington, klondike, b-man: reping +[07:03:00] give them until :05 and then continue? +[07:03:09] yes +[07:04:02] sure +[07:05:29] .subject Activity Tracker +[07:05:29] Current subject: Activity Tracker +[07:05:37] .link https://wiki.gentoo.org/wiki/Foundation:Activity_Tracker +[07:05:38] LINK: https://wiki.gentoo.org/wiki/Foundation:Activity_Tracker +[07:05:48] It's the AGM, which means elections are over, presidents and treasurers reports are due and as a side note domains need to be checked for renewal +[07:06:07] domains are going to auto-renew in 5 days per amazon +[07:06:25] k +[07:07:07] Presidents report is here +[07:07:09] .link https://dev.gentoo.org/~prometheanfire/reports/pres-2018-agm.txt +[07:07:10] LINK: https://dev.gentoo.org/~prometheanfire/reports/pres-2018-agm.txt +[07:07:24] robbat2: do you have a link to the treasueres report? +[07:07:37] I don't have a formal treasurer writeup, but the financial statements FY2018 are here: https://wiki.gentoo.org/wiki/Foundation:Gentoo_Foundation_Finances_FY2018 +[07:07:46] was going to comment the rest in channel +[07:07:50] ok +[07:08:03] so, on with that, not waiting for the others anymore +[07:08:04] feel free, this time should be good for the reports +[07:08:36] this past year saw my period as treasurer return after zlg stepped down from that role +[07:09:03] and further work with the financial reports. we had a paid accountant for the first half of the fiscal year +[07:09:29] unfortunetly, the accountant had personal issues and had to drop many clients +[07:10:08] the RFP to search for accounting services was put together, and is not quite finalized, but as a sitting trustee again, I hope to have it issued in the coming weeks +[07:10:49] on the financial statements, the remaining capture is of donations of services & use of property +[07:11:40] we diversified our bank accounts, with intent to closing the old problematic ING account (recorded as CapOneMoneyMarket) +[07:12:26] we have physical mail & a voicemail phone number that represent the foundation now, so we can reliably interact with organizations via mail/phone +[07:13:11] depreciation is fully captured in the financial statements, which causes them to look a lot smaller in the assets category +[07:13:44] i think that's everything on the treasurer front +[07:14:31] prometheanfire: question for the president's report: where is the GDPR inventory? +[07:15:03] -*- antarus had a similar question +[07:15:05] robbat2: jmbsvicetto or antarus should know, iirc they are the ones that confirmed that +[07:15:11] guess jmbsvicetto +[07:15:35] I mean I assert we have an inventory; I wouldn't qualify it as 'nearly completed' +[07:15:46] (sorry 'nearly done' in the report) +[07:15:48] ok, i will followup it up outside of the meeting +[07:16:34] any questions for the treasurer report? +[07:16:36] I'd like to see some deadlines and division of work there, but i think its something we can follow up on infra-side with +[07:16:41] (there = gdpr) +[07:16:47] antarus: ack +[07:16:50] robbat2: nope +[07:17:02] anyone have any other questions about the president's report? +[07:17:19] no +[07:17:24] no +[07:17:48] ok, alicef said I could skip her items so next is dabbott and the elections +[07:17:57] .subject elections with dabbott +[07:17:57] Current subject: elections with dabbott +[07:19:01] Welcome to the new board: Aaron Bauman (bman) +[07:19:01] Alec Warner (antarus) +[07:19:01] Alice Ferrazzi (alicef) +[07:19:01] Matthew Thode (prometheanfire) +[07:19:01] Robin H. Johnson (robbat2) +[07:19:19] alicef: is returning +[07:19:27] thank you all +[07:19:58] oh and prometheanfire too is returning +[07:20:00] I think this is the time where we need to decide on roles? +[07:20:02] dabbott: :P +[07:20:52] robbat2 is taking on the role of treasurer +[07:21:00] vote (I think it's needed) +[07:21:23] motion: robbat2 for treasurer +[07:21:29] aye +[07:21:30] .motion robbat2 for treasurer +[07:21:36] don't think the bot does that +[07:21:43] .action robbat2 for treasurer +[07:21:43] ACTION: robbat2 for treasurer +[07:21:49] yes +[07:22:00] yes +[07:22:21] yes +[07:22:28] I assume robin wants to remain treasurer? +[07:22:28] yes (or abstain since it's kind of self-serving) +[07:23:02] three yeses is the min, so motion passes +[07:23:07] .info robbat2 will remain as treasurer +[07:23:07] INFO: robbat2 will remain as treasurer +[07:23:24] president or secretary next? +[07:24:27] I will be president if you will have me +[07:25:14] prometheanfire: do you wish to contest that? +[07:25:31] antarus: fine with me, I'd nominate b-man as well, but he's not here right now +[07:26:03] antarus: you also going to be chairman of the board? (run meetings? +[07:26:06] .action antarus for president +[07:26:07] ACTION: antarus for president +[07:26:09] aye +[07:26:15] yes +[07:26:15] I'm fine remaining on for that if you want +[07:26:26] robbat2: more clarification requested +[07:27:02] do you want to be chairman? +[07:27:15] prometheanfire: bylaws have president as default chairman if we don't seperately have one +[07:27:19] I could go either way +[07:27:27] robbat2: I know, just want it called out +[07:27:44] antarus: by default it's you +[07:27:52] I think its better they are the same +[07:28:18] prometheanfire: so either we don't vote for chairman, or we do and elect someone else +[07:28:25] I don't see how its directly related to president +[07:28:26] prisident is chairman and runs the meetings if availible +[07:28:29] (unless we don't vote) +[07:28:35] (for CoB) +[07:28:49] ok, you do both +[07:28:52] is this a election for the president ? it usually don't take more time and waiting time for partecipant ? +[07:29:15] and the votation message of the candidate ? +[07:29:41] alicef: it doesn't have to +[07:29:44] I can do both duties +[07:29:56] aye +[07:30:00] (my vote) +[07:30:03] prometheanfire: I'd appreciate a brief 10 minute lesson on how to use the bot ;) +[07:30:06] but later +[07:30:27] antarus: https://github.com/openstack-infra/meetbot +[07:30:38] alicef: bylaw 6.1, "The officers of the foundation shall consist of a President, a Secretary and a Treasurer, each of whom shall be elected by the Board of Trustees."; there are no further requirements per bylaws +[07:30:40] alicef: the board needs to elect the president at the AGM thats today +[07:31:06] *no requirements about how that election is run +[07:31:12] unless the previous president rolls over iirc, but yes +[07:31:55] alicef, antarus: your votes for antarus as president of the foundation? +[07:32:03] dabbott: iirc you don't get a vote anymore, sorry +[07:32:31] I vote for myself, for as much as that counts? :) +[07:32:37] it does count :P +[07:33:21] if alicef were to oppose & b-man showed up, then voting for yourself would be contentious ;-) +[07:33:31] I tend to agree +[07:34:02] it would, but it'd still be valid (just 'not nice') +[07:34:22] alicef: yay or nay? +[07:34:40] (we still need to get on to electing a new secretary) +[07:36:26] I would have liked that we waited for other contendant +[07:37:00] do you have anyone in mind? +[07:37:03] would have been nice, I expected b-man to nominate himself +[07:37:38] last time we did there was a open mail if anyone wanted to come up +[07:37:58] Sorry, I am late. +[07:38:37] b-man: we're presently having a vote for president, antarus is the unopposed candidate +[07:38:38] b-man: currently voting for president +[07:39:04] b-man: robbat2 will remain as tresurer we are now working on president and chairman of the board +[07:39:12] Ok +[07:39:14] do you intend to nominate yourself? (there is still the secretary position to fill, which needs to be a US citizen) +[07:39:44] No nominations yet? +[07:39:58] b-man: antarus is unapposed for president +[07:40:22] Sure, I nominate myself as well. +[07:40:58] ok, so to restart this vote then +[07:41:04] k +[07:41:25] voting in the open, by virtual-show-of-hands? (please don't make me set up secret ballots) +[07:41:51] fine by me +[07:41:55] ok +[07:41:57] antarus, b-man: do you agree to open voting? +[07:42:04] Yes, that is fine by me. +[07:42:07] yep +[07:42:52] .action vote for president, candidates antarus, b-man; vote by stating your preference +[07:42:53] ACTION: vote for president, candidates antarus, b-man; vote by stating your preference +[07:43:12] antarus +[07:43:22] antarus +[07:43:27] antarus +[07:43:38] b-man +[07:43:47] abstain, my prefrence is equal +[07:44:08] .info antarus is the new president, and defacto chairman unless a seperate chairman is elected +[07:44:08] INFO: antarus is the new president, and defacto chairman unless a seperate chairman is elected +[07:44:16] ok, secretary role +[07:44:44] this needs to be a US citizen, not because of bylaws, but because of knock-on implications in signing paperwork for with New Mexico & the IRS +[07:44:55] out +[07:45:00] i would like to nominate b-man because he's been eager to do paperwork so far +[07:45:17] that's a good point, I could stand if he doesn't +[07:45:45] dabbott has stated he's not interested in the officer roll, but I was hoping he could help on cross-training still +[07:45:55] sure +[07:46:37] other nominations? +[07:46:43] b-man: do you accept it? +[07:46:52] Yes, I do. +[07:47:46] .action vote for secretary, candidate b-man; vote by stating your preference +[07:47:46] ACTION: vote for secretary, candidate b-man; vote by stating your preference +[07:47:52] yes, b-man +[07:47:56] yes, b-man +[07:48:09] yes +[07:48:15] yes, b-man: +[07:48:30] .info b-man is the new secretary of the foundation +[07:48:30] INFO: b-man is the new secretary of the foundation +[07:48:48] dabbott: thank you for your years of service as the secretary of the Foundation +[07:48:59] dabbott: Yes, thank you. +[07:48:59] indeed, thanks so much dabbott +[07:49:08] ok, klondikes items +[07:49:15] .subject rfp status +[07:49:15] Current subject: rfp status +[07:49:20] robbat2: you had an update there? +[07:49:24] your welcome, if you want to continue using the bot its easy to set up +[07:50:03] it runs off sopel https://github.com/sopel-irc/sopel/blob/master/sopel/modules/meetbot.py +[07:50:49] RFP: klondike got stalled by real life; a minor rewrite is required, but I hope to have it approved by the trustees and issued before the next meeting +[07:51:02] specifically: we are now looking to fill all of the following roles +[07:51:15] - bookkeeping services +[07:51:32] - CPA to audit book-keeping and advise on IRS tax forms +[07:52:03] - Tax/non-profit lawyer for review and advice on the non-profit registration +[07:52:27] b-man has started on the non-profit forms, at least to the point that the 501c3 vs 501c6 forms are very similar +[07:52:54] we might end up with a single firm bidding on all 3 roles, but we are not tied to it +[07:53:16] that covers the RFP +[07:53:21] thanks for the update +[07:53:26] next +[07:53:41] .subject contact SFLC/Eben Moglen for finance and legal advice +[07:53:41] Current subject: contact SFLC/Eben Moglen for finance and legal advice +[07:53:43] robbat2: issued == sent out for responses, yes? +[07:53:46] would the RFP cover that? +[07:54:23] it overlaps yes +[07:54:48] ok, so we'll wait on that then, if that's alright with others +[07:54:53] antarus: correct, issued/published whatever term you want for saying it's not a draft anymore and we want responses +[07:54:59] ack, thanks +[07:55:10] .subject Infra update +[07:55:10] Current subject: Infra update +[07:55:13] jmbsvicetto: around? +[07:55:23] klondike was hoping SFLC/Eben might have suggestions of firms to send the RFP to +[07:55:36] robbat2: yeah that seems reasonable +[07:55:42] but I think we email it to him and ask it be sent on, should be enough +[07:55:45] I have to call my lawyer back about NM firms still +[07:56:34] your = google? +[07:56:41] no, mine +[07:57:06] k +[07:57:08] hrm, maybe google would provide a reference, but I doubt it +[07:57:20] I'll take an AI to ask dannybee +[07:57:28] he might be able to respond in a personal capacity +[07:57:50] i will be at the open-source summit this coming week, and hope to keep my ears open for useful contacts in that regard +[07:58:31] cool, next item then? +[07:58:37] .subject open bugs +[07:58:38] Current subject: open bugs +[07:58:46] .link https://goo.gl/CTX1qO +[07:58:49] LINK: https://goo.gl/CTX1qO +[07:59:37] .link https://bugs.gentoo.org/662182 I'll email them if you want (with a draft being sent for review to trustees first) +[07:59:38] LINK: https://bugs.gentoo.org/662182 I'll email them if you want (with a draft being sent for review to trustees first) +[08:00:05] sgtm +[08:00:16] sgtm +[08:00:43] anything else (looks like re-imbursments only in the last month)? +[08:01:05] is my officier vice-secretary position official ? +[08:01:07] https://bugs.gentoo.org/show_bug.cgi?id=630440 I move we close this because there's no action from the sender's front (he can't get export permits from HK) +[08:01:54] fine with me +[08:02:03] alicef: we didn't revoke it, but I had entirely forgotten about it +[08:02:38] re: https://bugs.gentoo.org/show_bug.cgi?id=630440, closing is fine +[08:02:50] Close it +[08:02:52] i'll followup on 630440 then, thanks +[08:02:55] k +[08:02:59] any other bugs? +[08:03:47] antarus: as new president, can you followup some of the change of address bugs please? +[08:03:52] close +[08:04:24] robbat2: sure +[08:04:35] USPTO for trademarks & copyright registration, RIPE/ARIN +[08:04:47] robbat2: we didn't revoke it, so is a active and official position ? +[08:05:06] alicef: correct; you work with b-man on that side now :-) +[08:05:25] <-- rich0 (~quassel@gentoo/developer/rich0) has quit (Quit: rich0) +[08:05:31] alicef: you are the assistant secretary still +[08:06:00] .action Antarus to follow up on Change of address bugs (USPTO for trademarks & copyright registration, RIPE/ARIN) +[08:06:00] ACTION: Antarus to follow up on Change of address bugs (USPTO for trademarks & copyright registration, RIPE/ARIN) +[08:06:31] .action prometheanfire follow up on linuxsecrets.com/gentoo-wiki/ usage https://bugs.gentoo.org/662182 +[08:06:31] ACTION: prometheanfire follow up on linuxsecrets.com/gentoo-wiki/ usage https://bugs.gentoo.org/662182 +[08:06:51] .action robbat2 to followup & close bug 630440 w/ reporter +[08:06:52] ACTION: robbat2 to followup & close bug 630440 w/ reporter +[08:06:54] robbat2: https://bugs.gentoo.org/630440 "Request for reimbursement of shipping costs of systems offered to Gentoo users."; Gentoo Foundation, Reimbursements; UNCO; R030t1:trustees +[08:06:54] trustee-meetbot: https://bugs.gentoo.org/630440 "Request for reimbursement of shipping costs of systems offered to Gentoo users."; Gentoo Foundation, Reimbursements; UNCO; R030t1:trustees +[08:07:11] .action prometheanfire update -trustee channel permissions for new election +[08:07:11] ACTION: prometheanfire update -trustee channel permissions for new election +[08:07:17] still need to be added on the foundation corporation +[08:07:40] .action b-man to update NM PRC filings for new trustees +[08:07:40] ACTION: b-man to update NM PRC filings for new trustees +[08:07:45] --> rich0 (~quassel@gentoo/developer/rich0) has joined #gentoo-trustees +[08:07:45] *** Mode #gentoo-trustees +v rich0 by ChanServ +[08:08:09] Thanks. +[08:08:37] need to update the wiki iirc +[08:09:31] maffblaster: can you update the wiki with new board members? +[08:09:32] .subject Cleanup / Responsibilities +[08:09:32] Current subject: Cleanup / Responsibilities +[08:09:40] Date of Next Meeting - Saturday, September 15 2018 22:00 UTC +[08:09:53] (i have new business items at the end) +[08:10:23] good for others? I should be back from my trip then +[08:10:37] wfm +[08:10:45] robbat2: ack +[08:11:03] Who will post the log? Minutes? dabbott b-man alicef ? +[08:11:03] next meeting: looks good +[08:11:11] can someone update gentoo foundation inc with my role ? +[08:11:19] that meeting day doesn't work well for me, but i'll make a plan +[08:11:19] Who will update the motions page? alicef ? +[08:11:24] ok +[08:11:27] doing now +[08:11:45] i can do both +[08:11:49] alicef: that'd be antarus / b-man updating the NM info +[08:11:59] alicef: thanks +[08:12:04] alicef: please do, thanks +[08:12:06] Who will send emails? (none needed) +[08:12:06] yes antarus/b-man thanks +[08:12:25] Who will update agenda? antarus this is you now iirc +[08:12:43] Who will update channel topic? antarus also you iirc +[08:13:12] alicef: yes, I will update your role. +[08:13:23] prometheanfire: I can update agenda and channel topic, yep +[08:13:36] ok, that's everything +[08:13:41] .subject robbat2's stuff +[08:13:41] Current subject: robbat2's stuff +[08:14:02] -*- antarus also has stuff, but I can go after robin +[08:14:07] 1. after the meeting, can we please hold a new poll about the time-of-day for the meeting? +[08:14:12] 630440 is not approved ? +[08:14:22] robbat2: fine by me, we have new membership +[08:14:39] i'll send out the scheduling tool stuff for it +[08:14:43] robbat2: yes would be nice +[08:14:56] alicef: my understanding is that 630440 we failed to ship anything +[08:15:07] alicef: (due to export controls) +[08:15:28] ok so mmm there is not really a vote on that +[08:15:40] not sure if have to be added in the motions page +[08:15:48] right, I would say not +[08:15:49] i think no +[08:15:52] 2. does anybody have objections in principal, to me looking into formal & informal fundraising at the open source summit? +[08:16:24] robbat2: I don't +[08:16:28] robbat2: my only formal objective is really business objectives +[08:16:31] objection* +[08:16:47] business is the wrong term probably +[08:16:58] I don't have an issue with it, but so we really need more income? +[08:17:02] but raising money without clear things to spend it on seems like not a great idea +[08:17:19] Yes, that. We hardly spend it. +[08:17:34] In my opinion +[08:17:40] i understandithat fundraising helps further tax-exemption +[08:17:48] It does. +[08:18:07] i mean more towards looking at the partnerships, not taking funds yet +[08:18:31] exploring options is fine by me +[08:18:36] robbat2: which open source summit ? +[08:18:37] robbat2: absolutely. I am all for it, but let's define what we intend to spend it on eventually. +[08:18:44] I mean I basically have the same question there +[08:18:47] for what purpose? +[08:19:10] (I don't really object to general relationship building in any case) +[08:19:39] robbat2: explore it. Get contacts. Then we can all work to better define what we intend to spend future monies on +[08:19:50] i'll get to that part, but it's a good chance to build relationships, since the summit is here in vancouver +[08:20:03] Agreed +[08:20:03] alicef: https://events.linuxfoundation.org/events/open-source-summit-north-america-2018/ +[08:20:06] robbat2: i'm usually a speaker for the japanese one and this time also at the european on +[08:20:13] one +[08:20:28] i was sent a free full attendee pass by the Linux Foundation +[08:20:40] Nice! +[08:21:02] one last item +[08:21:30] so if there is need I can also ask around +[08:22:04] as it's an open secret, the trustees do maintain a private IRC channel to quickly handle stuff that's otherwise kept in email because we can't mention it in the public channel yet +[08:22:19] somewhere in policies, can we please mandate the new trustees join it ;-) +[08:22:32] Sure +[08:22:37] Didn't know it existed :) +[08:22:51] b-man: I imagine you ignore invites then? +[08:22:56] robbat2: i thought we closed it +[08:23:27] last conversation was if i remeber correctly "we can close this channel" +[08:23:31] alicef: that's the combined trustee & council channel that was used for the combined meeting +[08:23:40] I wouldnt intentionally ignore invites. I am normally mobile though +[08:24:03] I am there now +[08:24:14] Thanks, prometheanfire for the invite +[08:24:15] antarus: you had items? +[08:24:33] So I have a 2 year plan (that i ran on) +[08:24:40] mostly regarding dissolution +[08:24:56] I suspect most of that will not happen this year (2018-2019) +[08:25:18] that being said, I plan on writing a report about previous ..lets call them discussions with various umbrellas +[08:25:27] that I hope to publish EoY +[08:25:36] mostly as context for what worked, what did not, and which orgs are available +[08:25:43] so expect updates on that from time to time +[08:25:47] ok +[08:25:58] thats all +[08:26:12] .subject open floor +[08:26:12] Current subject: open floor +[08:26:17] i ran on the intersection of what needs to be done for dissolution is also much of what is needed to fix the foundation +[08:26:29] robbat2: I eagerly await RFP, let me know what I can do to help if anything +[08:26:35] -*- prometheanfire is keeping an open mind +[08:27:03] I'd be happy if finances were fixed in the next 12 months; and then we can have vigorous discussion on next steps, IMHO :0 +[08:27:42] 'vigorous' +[08:27:45] Yes, fix it all, then have the discussion +[08:27:53] closing in a minute +[08:28:14] b-man: can you please send your questions re 501c3/c6 soon? +[08:28:24] robbat2: yes, I will. +[08:28:38] and for the record, I'm not entirely for the 501c3 variant, but much of the paperwork is identical to 501c6 +[08:28:53] and we need it reviewed by counsel before submitting +[08:29:14] Yes, I will detail it all +[08:29:35] 501c3 also can't fly right now without improving the fundraising, due to catches in the public support test 2% limit +[08:30:03] and how that factors into you asking for backdated recognition +[08:30:14] I will detail it all +[08:30:24] Then you all can vote. +[08:30:44] *** Mode #gentoo-trustees -v+o trustee-meetbot antarus by ChanServ +[08:31:10] *** Mode #gentoo-trustees +o robbat2 by ChanServ +[08:31:32] *** Mode #gentoo-trustees -o+v klondike klondike by ChanServ +[08:32:06] *** Mode #gentoo-trustees -o+v dabbott dabbott by ChanServ +[08:32:30] *** Mode #gentoo-trustees -o+v kensington kensington by ChanServ +[08:33:10] ok, sounds like we are done then +[08:33:12] .endmeeting +[08:33:12] Meeting ended! total meeting length 5646 seconds -- cgit v1.2.3-65-gdbad