path: root/2016/meeting-20160221-log.txt

Feb 21 14:00:04 *	NeddySeagoon bangs the virtual gavel to open the Feb 2016 Gentoo Foundation Trustees meeting
Feb 21 14:00:13 <NeddySeagoon>	Roll call
Feb 21 14:00:21 <SwifT>	I'm here
Feb 21 14:00:22 <robbat2>	present
Feb 21 14:00:24 <dabbott>	here
Feb 21 14:00:24 <NeddySeagoon>	antarus: SwifT robbat2 dabbott
Feb 21 14:01:00 <NeddySeagoon>	Missing antarus ... we have a quorum, lets start
Feb 21 14:01:14 <NeddySeagoon>	dabbott: do you have the log ?
Feb 21 14:01:20 <dabbott>	yes sir
Feb 21 14:01:47 <NeddySeagoon>	dabbott: Thanks.  I've never tried git yet :(
Feb 21 14:02:08 <NeddySeagoon>	Activity Tracker
Feb 21 14:02:14 <robbat2>	then the time is soon, because i'll want eyeballs on some docs
Feb 21 14:02:43 <robbat2>	per the tracker and paperwork I got from quantumsummers, we have NOT yet filed the affirmation of use on our logo trademark
Feb 21 14:02:44 <NeddySeagoon>	robbat2: OK.
Feb 21 14:02:54 <NeddySeagoon>	It looks like there is noting due.
Feb 21 14:03:10 <NeddySeagoon>	robbat2 Your turn
Feb 21 14:03:18 <NeddySeagoon>	 Treasurer handover status
Feb 21 14:03:19 <robbat2>	our taxes are due actually, which I do have things to say on
Feb 21 14:03:27 <robbat2>	matthew finally sent me a box...
Feb 21 14:03:46 <robbat2>	however, it was mostly comprised of trademark & copyright paperwork from our past lawyers
Feb 21 14:04:06 <robbat2>	the ONLY financial items in it, were:
Feb 21 14:04:34 <robbat2>	3 bank statements, for random months in the last 3 years; one bank tax form; and the chequebook
Feb 21 14:05:02 <NeddySeagoon>	... and you acn't use the gheque book yet :(
Feb 21 14:05:48 <robbat2>	i have been trying to do some digging into status to figure out, without any carryover paperwork
Feb 21 14:05:58 <robbat2>	what tax filings we have to do, and I hit an interesting question
Feb 21 14:06:02 <robbat2>	that was also asked by somebody else
Feb 21 14:06:21 <NeddySeagoon>	robbat2: Do you have the CPA contact details ?
Feb 21 14:06:29 <robbat2>	as it stands, RIGHT NOW, what proof do we have of what type of corporation we are?
Feb 21 14:06:36 <robbat2>	no, i did not get any CPA contact info from him
Feb 21 14:07:05 <robbat2>	we're not a 501(c)(3); and I can't find any record that we filed for existence as a 501(c)(6) either
Feb 21 14:07:15 <NeddySeagoon>	You mean 501? or profit/non-profit?
Feb 21 14:07:42 <NeddySeagoon>	We have not filed for 501 anything as far as I know
Feb 21 14:08:10 <NeddySeagoon>	Not since 2008 anyway.  
Feb 21 14:08:19 <dabbott>	robbat2: just our filling with NM as a not for profit
Feb 21 14:08:21 <robbat2>	the original IRS response that gave us our EIN would be helpful for us to know what we actually are
Feb 21 14:08:28 <robbat2>	in terms of federal corporations
Feb 21 14:09:09 <robbat2>	why this matters, is figuring out what taxes paperwork we have to file
Feb 21 14:09:15 <robbat2>	and what our tax right might be
Feb 21 14:09:18 <NeddySeagoon>	Unless thats in the scans from Grant, we don't have it.
Feb 21 14:09:29 <robbat2>	it's not in them as far as I've seen
Feb 21 14:09:42 <robbat2>	i've tried to get every PDF from the trustees email box into Git
Feb 21 14:09:48 <robbat2>	and made notes on a few
Feb 21 14:10:24 <NeddySeagoon>	SwifT: was one of the original 13 trustees ... 
Feb 21 14:10:52 <SwifT>	I'll go through whatever e-mails I might have left of that time, but it's a long long time ago
Feb 21 14:11:00 <robbat2>	SwifT: do you have ANY pdfs or useful emails prior to 2008/01/12
Feb 21 14:11:19 <dabbott>	Could the EIN been carried over from drobbins
Feb 21 14:11:27 <NeddySeagoon>	SwifT: anything and everything 2004 to early 2008 would be good
Feb 21 14:11:47 <SwifT>	extracting the archive as we speak
Feb 21 14:12:23 <NeddySeagoon>	dabbott: Unlikely.  He was not on the original board.  The Foundation wan formed as a part of his Gentoo exit stratergy
Feb 21 14:12:54 <robbat2>	there was one email in 2008 that suggested the EIN was issued as a result of being created as a 501(c)(6)
Feb 21 14:12:58 <robbat2>	but I can't find any record of that
Feb 21 14:13:48 <robbat2>	anyway, this part of paperwork is a big old mess
Feb 21 14:14:01 <robbat2>	and I think matthew didn't do much on it because he inherited the mess from tsunam
Feb 21 14:14:10 <robbat2>	and possible from there to grant
Feb 21 14:14:19 <NeddySeagoon>	I recall that was the original intent.  Since I wal on the board, that got changed to (c)3 and Matt had a CPA working on the application 
Feb 21 14:14:55 <robbat2>	anyway, this is turning into a ramble; so i'll list next steps
Feb 21 14:15:18 <robbat2>	1. letter(s) to banks to change over the signatories on the accounts
Feb 21 14:15:43 <NeddySeagoon>	Yep
Feb 21 14:15:50 <robbat2>	2. talking to paypal again; as despite filing exactly what they asked for, they won't let us change grant's name on the account still
Feb 21 14:16:09 <robbat2>	complete resolution of #2 might have to wait until #1 is done, so we can use the name on the account as "better" proof
Feb 21 14:16:24 <dabbott>	They want a document with my name on it from the bank, was the latest
Feb 21 14:16:47 <NeddySeagoon>	Will Paypal take a letter from the board?
Feb 21 14:16:48 <dabbott>	to change it to my name as contact
Feb 21 14:17:03 <robbat2>	NeddySeagoon: we gave them a letter signed by both dabbott and myself
Feb 21 14:17:05 <robbat2>	as directors
Feb 21 14:17:17 <NeddySeagoon>	ok
Feb 21 14:17:22 <robbat2>	which is listed as one of their things
Feb 21 14:17:44 <robbat2>	the last reason listed was "name on letter does not match existing name on account"
Feb 21 14:17:54 <NeddySeagoon>	Has the papermork been reviewed by a real person?
Feb 21 14:18:04 <robbat2>	supposedly
Feb 21 14:18:12 <robbat2>	signed their name as "Krishna"
Feb 21 14:18:15 <dabbott>	different people each time
Feb 21 14:18:32 <NeddySeagoon>	Yuck
Feb 21 14:18:43 <robbat2>	yeah
Feb 21 14:18:55 <dabbott>	I think once we get the bank fixed it will go through
Feb 21 14:19:16 <dabbott>	you have to submit all the documents each time
Feb 21 14:19:18 <NeddySeagoon>	That would be a lot easier if Matt helped out
Feb 21 14:19:34 <robbat2>	i can find no record that Matt ever tried to have it changed to his name
Feb 21 14:19:36 <dabbott>	i learned that much, nothing seems to carry over
Feb 21 14:19:55 <dabbott>	he changed the address to his
Feb 21 14:20:14 <NeddySeagoon>	tsunam neither.
Feb 21 14:20:27 <robbat2>	dabbott: the PDFs you sent with your driver's license, utility bill, SSN pieces; may I get a copy of those (ideally in the repo), for paperwork uses?
Feb 21 14:20:32 <robbat2>	encrypted I recommend
Feb 21 14:20:51 <dabbott>	sure
Feb 21 14:21:12 <robbat2>	one of the changes that might be needed in the bank bit, is that we have to get the bank invoices going to dabbott
Feb 21 14:21:20 <robbat2>	so that the address on them matches the rest of the paypal pieces
Feb 21 14:21:25 <robbat2>	at least for the short term
Feb 21 14:21:45 <robbat2>	so name & address of utility bill matches name & address of bank statement 
Feb 21 14:22:06 <dabbott>	you can make me asst, treasure if needed
Feb 21 14:22:25 <NeddySeagoon>	dabbott: That works
Feb 21 14:22:31 <robbat2>	you're the secretary of the foundation, that should be enough.
Feb 21 14:22:42 <dabbott>	ok
Feb 21 14:23:02 <robbat2>	anyway, bank changes next, then returning to paypal
Feb 21 14:23:32 <dabbott>	yep
Feb 21 14:23:36 <NeddySeagoon>	Will the Paypal account stay alive while we are talking to them?
Feb 21 14:24:05 <robbat2>	i think so, but that is pending them reviewing the other document
Feb 21 14:24:15 <robbat2>	there are three paypal pieces in flight
Feb 21 14:24:27 <NeddySeagoon>	OK
Feb 21 14:24:31 <robbat2>	1. the organization review they started (it has one document marked pending review)
Feb 21 14:24:38 <robbat2>	2. changing the contact name
Feb 21 14:24:51 <robbat2>	3. an old outstanding request to get a paypal debit mastercard
Feb 21 14:25:04 <robbat2>	#2 was triggered by #1
Feb 21 14:25:23 <robbat2>	#3 seems to be re-activacted by account status stuff changing
Feb 21 14:25:36 <dabbott>	They want info from Grant to prove his id
Feb 21 14:25:54 <robbat2>	if we do get the account fixed to dabbott's name, the mastercard would be a more useful way of spending the money
Feb 21 14:26:03 <NeddySeagoon>	I think the Mastercard was for infra but it all got too difficult
Feb 21 14:26:16 <robbat2>	unless the AMEX that quantumsummers tried to set up actually exists
Feb 21 14:26:23 <robbat2>	that was an AMEX actually
Feb 21 14:27:11 <NeddySeagoon>	AMEX ... its really hard work to get that accepted in the UK because its so expensive for retailers
Feb 21 14:27:26 <robbat2>	yes, hence the mastercard being a better idea I think
Feb 21 14:27:40 <robbat2>	last item of mine on the agenda, was the SFC donation
Feb 21 14:27:48 <robbat2>	matthew never did write the cheque
Feb 21 14:27:50 <NeddySeagoon>	Is it worth trying to talk to Matt to help out?
Feb 21 14:28:09 <robbat2>	i think he is too unresponsive to be of any use
Feb 21 14:28:21 <robbat2>	other than his promise to send me more stuff when he moves house and finds anything
Feb 21 14:28:36 <NeddySeagoon>	The CPA contact details would be useful.
Feb 21 14:28:46 <robbat2>	ok, i'll include that in an email to him
Feb 21 14:29:02 <robbat2>	the CPA (non-profit filing & taxes) & AMEX are pieces I know he must have
Feb 21 14:29:16 <robbat2>	let's continue the rest of the meeting now
Feb 21 14:29:48 <NeddySeagoon>	The CPA has most of our 501 applicion prepared and has been looking after our tax filings ... accoring to Matt
Feb 21 14:29:53 <dabbott>	I never saw anything from CPA, don't think there is one imho
Feb 21 14:30:15 <dabbott>	hope i am wrong
Feb 21 14:30:21 <NeddySeagoon>	Me too.
Feb 21 14:30:38 <NeddySeagoon>	robbat2: Financial records  ... anything to add?
Feb 21 14:31:19 <robbat2>	i'm going to publish the new summary balances this week; with a note that prior stuff may be wrong, and needs to be reviewed as to why
Feb 21 14:31:25 <robbat2>	brb
Feb 21 14:31:29 <robbat2>	(continue without me)
Feb 21 14:31:38 *	Received a CTCP ACTION from NeddySeagoon (to #gentoo-trustees)
Feb 21 14:32:35 <NeddySeagoon>	 Gentoo OVH Release 2.  I've not done anything on this.  My advice to users has always been to scrap it and install properly 
Feb 21 14:33:34 <NeddySeagoon>	swift You get a 'bye. This was postponed for several months.  Unless there has been a surprise. 
Feb 21 14:33:44 <NeddySeagoon>	Bugs
Feb 21 14:34:12 <SwifT>	nah no surprises, finishing thesis so I can get back to gentoo work in march ;)
Feb 21 14:35:15 <NeddySeagoon>	You will be Doctor SwifT ?
Feb 21 14:35:51 <NeddySeagoon>	I can't see the arm64 bug.
Feb 21 14:36:15 <dabbott>	NeddySeagoon: its waiting on banking for funds etc
Feb 21 14:36:29 <NeddySeagoon>	Bug 575236
Feb 21 14:36:32 <willikins>	NeddySeagoon: https://bugs.gentoo.org/575236 "equipment request: aarch64 dev box"; Gentoo Infrastructure, Dev box issues; CONF; vapier:trustees
Feb 21 14:37:12 <NeddySeagoon>	It would be good to look at other options, if there are any.  Just to make sure its good value for money. 
Feb 21 14:37:48 <dabbott>	robbat2: said in a email he was talking to HP also
Feb 21 14:37:55 <NeddySeagoon>	yep
Feb 21 14:38:02 <dabbott>	so on hold for now
Feb 21 14:38:34 <NeddySeagoon>	I'm not against it.  Its just a due dillegence thing on behalf of our members. 
Feb 21 14:38:59 <NeddySeagoon>	Its not copied to trustees@
Feb 21 14:39:42 <robbat2>	which is not copied to trustees?
Feb 21 14:39:44 <NeddySeagoon>	Oh it is  ... by bugs surch leaves a lot to be desired.   
Feb 21 14:39:44 <robbat2>	the bug is
Feb 21 14:40:25 <robbat2>	(i have a toddler with a cold, who is very congested)
Feb 21 14:40:35 <NeddySeagoon>	Any more for any more on bugs?
Feb 21 14:40:52 <dabbott>	no
Feb 21 14:40:56 <NeddySeagoon>	robbat2: look after your wee one
Feb 21 14:41:24 <NeddySeagoon>	Trademark Considerations
Feb 21 14:41:47 <NeddySeagoon>	"Genfleetoo"  I've seen nothing on this over the last month
Feb 21 14:42:05 <dabbott>	I will remove it from agenda
Feb 21 14:42:05 <robbat2>	weren't you going to email them?
Feb 21 14:42:32 <NeddySeagoon>	Gentoo Foundation. A dormant UK IT company.  I was going to email them ... still dormant
Feb 21 14:43:41 <NeddySeagoon>	dabbott: We need to get it resolved. "Genfleetoo" want to use a distorted purple G logo.   We can't permit that.
Feb 21 14:44:27 <NeddySeagoon>	Cleanup Date of Next Meeting - 20 March 2016 19:00 UTC...
Feb 21 14:44:42 <dabbott>	fine here
Feb 21 14:44:50 <robbat2>	good with me
Feb 21 14:45:22 <NeddySeagoon>	I may not be able to make that.  I will have a 300mile drive just beforehand.  Its my mothers 87th Birthday the day before.
Feb 21 14:45:50 <robbat2>	300mi? doesn't that put you in the atlantic?
Feb 21 14:46:00 <dabbott>	NeddySeagoon: how about 27
Feb 21 14:46:03 <NeddySeagoon>	robbat2: Its South  :)
Feb 21 14:46:07 <dabbott>	fine here
Feb 21 14:46:25 <NeddySeagoon>	27th Works. or go without me
Feb 21 14:46:42 <dabbott>	robbat2: SwifT 27th ok
Feb 21 14:47:04 <NeddySeagoon>	OK, lets do 27 March 19:00 UTC as always
Feb 21 14:47:19 <NeddySeagoon>	Who will post the log?  ... dabbott
Feb 21 14:47:28 <dabbott>	got it :)
Feb 21 14:47:28 <NeddySeagoon>	No motions.
Feb 21 14:47:37 <NeddySeagoon>	robbat2: will email MAtt
Feb 21 14:47:41 <robbat2>	i might have toddler that day if my wife goes away the weekend, but otherwise it's good
Feb 21 14:47:52 <NeddySeagoon>	Open Floor
Feb 21 14:48:16 <NeddySeagoon>	robbat2: without the congestion I hope
Feb 21 14:48:47 <NeddySeagoon>	I missed AoB
Feb 21 14:48:53 <NeddySeagoon>	dabbott: ?
Feb 21 14:49:04 <dabbott>	none here thanks
Feb 21 14:49:11 <NeddySeagoon>	robbat2: ?
Feb 21 14:49:20 <robbat2>	nil
Feb 21 14:49:23 <NeddySeagoon>	SwifT: ?
Feb 21 14:49:38 <NeddySeagoon>	None from me.
Feb 21 14:50:29 <NeddySeagoon>	I'll take that as note from SwifT
Feb 21 14:50:31 *	NeddySeagoon bangs the gavel to close the meeting